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Salmini Checklist1 page

Communication Security · Video calls

Video calls checklist

Who leads Whoever hosts the meeting Name

Use it when

you're about to host a sensitive meeting, or setting the organisation's defaults.

Choose the tool

Small and sensitive: a Signal or WhatsApp call.
Large and sensitive: a platform on a server run by people you trust.
Everyday and public: your usual tool, knowing its limits.

Before the meeting

The link sent only to the people invited, never posted.
Waiting room and passcode on.
Recording, transcripts and AI note-takers off, and everyone told.

At the start

Check who’s there. Confirm anyone you don’t recognise another way.
Remove any note-taker that joined without an invitation.

If it goes wrong

Someone joined who shouldn’t have? Tell your incident lead, and note what was said.

Notes

Take care: Agree with everyone not to post who took part in a training or planning call.

Started Done Review again